Kohabit
✦ Available in early access, free during beta

The tool you wished you had before the last AGM

No more shared Excel sheets, no more email threads with 30 replies, no more PDFs hunted at midnight. Kohabit centralizes your announcements, votes, finances and maintenance log in one tool built for volunteers.

Start for free See how it changes your day

No credit card. Hosted in Canada. Act 16 and Act 25 compliant by design.

100%

Data hosted in Canada, Act 25 compliant

30 min

To set up your board end to end

Act 16

Maintenance log compliant from day one

$0

Throughout the early access period

Your challenges by role

Three daily lives, one platform

Every role in a condo board has its own frustrations. Here is what Kohabit actually changes for each one.

Volunteer board member

You were elected president or treasurer. You have a real job on the side.

Without Kohabit
  • · Three evenings a month chasing approvals by email
  • · Excel sheets sent as attachments, never up to date
  • · Stress before every AGM: where are last year's minutes again?
  • · Act 16 and Act 25: no idea where to start
With Kohabit
  • ✓ One-click approvals with automatic audit trail
  • ✓ Budget and milliemes calculated in real time for everyone
  • ✓ All AGMs, minutes and votes archived and findable in 5 seconds
  • ✓ Act 16 maintenance log and Act 25 file provided by default
Get started as a volunteer

Engaged co-owner

You live in your condo and want to actively follow what's happening in your building.

Without Kohabit
  • · Notices taped in the hall, never the ones that matter to you
  • · How do you vote when you're traveling?
  • · Zero visibility on the contingency fund
  • · Tickets sent by email, no news for weeks
With Kohabit
  • ✓ Targeted announcements, notifications per your preferences
  • ✓ Remote vote at your pace, weighted by your share
  • ✓ Clear dashboard on budget and payments
  • ✓ Tickets tracked live with photos and history
See the co-owner experience

Co-owner without an account

You don't want yet another account just for your condo. That's fine: Kohabit also works through email.

Without Kohabit
  • · Not sure you'll receive the announcements that matter
  • · To vote, you had to show up in person or miss the ballot
  • · PDF documents lost in an email thread
  • · To reply to a discussion, you had to dig out the right address
With Kohabit
  • ✓ Announcements delivered straight to your inbox, nothing to install
  • ✓ Vote by replying to the ballot email, in 30 seconds, weighted by your milliemes
  • ✓ Documents attached to announcements, attached directly to the email
  • ✓ Replying to a discussion = replying to its email, simple as a conversation thread
See how it works without an account

Overview

Everything Kohabit can do for you

Interconnected modules that form a coherent platform.

Votes & Ballots

Announcements

Budget & finances

Documents

Maintenance

Idea box

Vendors

Governance

Official votes, without mandatory meetings

Create ballots in a few clicks, single choice, yes/no/abstain, or multiple choice. Share weighting and quorum are calculated automatically.

  • Ballots with configurable quorum (e.g. 50%, 60%)
  • Automatic weighting by shares
  • Real-time results with visible participation
  • Full history of archived votes
  • Email notification to all residents on publication
  • Vote directly by email, no account required

Communication

Keep everyone informed, simply

Post announcements with priority levels and choose your audience, all residents or board representatives only.

  • Visual priorities: normal, high, urgent
  • Read tracking per announcement
  • Discussion thread on each announcement
  • Email delivery based on each resident's preferences
  • Archived announcement feed
  • Attach documents from the library directly to an announcement
  • Announcements delivered by email, even without an active account

Budget & finances

Clear financial management for everyone

Plan your annual budget, calculate charges by ownership shares, and generate contribution calls automatically. Co-owners get a transparent view of their association's finances.

  • Annual budget by expense categories
  • Charges calculated automatically by ownership share
  • Periodic contribution calls generated in one click
  • Payment tracking and balances per co-owner
  • Downloadable payment receipts
  • Financial dashboard for board members

Messaging

A direct channel between residents and the board

No more lost emails. Residents contact the board directly from the platform, and the team communicates internally in one place.

  • Direct resident ↔ board conversations, private and traceable
  • The board can initiate a conversation with any resident
  • Internal messaging between board team members
  • Full history of exchanges, accessible at any time
  • Email notifications for every new message

Documents

All your documents, in one place

Centralize bylaws, meeting minutes, contracts and financial reports in a secure space, organized by folder.

  • Folders by category: legal, finances, meetings, technical
  • Visibility configurable by role (board, owner)
  • Documents linked directly to an announcement from the library
  • Traceability: audit log and 30-day recovery
  • Search and filters by category and year

AI-Powered Search

Koa finds what you're looking for

Koa, your search assistant, scans your entire association's documents, announcements, meeting minutes and logs in seconds, even if you can't remember the exact words.

  • Search across all your content: documents, announcements, tickets, minutes
  • Relevant results even with approximate terms
  • Instant access to bylaws and past decisions
  • All your data stays hosted in Canada
  • Indexing status visible to board members

Maintenance

Handle issues before they get worse

Residents report an issue directly from the app. The board assigns, tracks and resolves, with comment thread and photo attachments.

  • Categories: plumbing, electrical, HVAC, elevator, security…
  • Statuses: open, in progress, pending, resolved
  • Assignment to board members
  • Attachments (photos) and comment thread
  • Automatic reopening if resident replies

Maintenance log

The complete history of your building

Record every intervention with date, vendor and notes. Compliant with Quebec's Bill 16 requirements.

  • Chronological history per component
  • Linked to your vendor directory
  • One-click register export
  • Bill 16 compliant, mandatory maintenance log in Quebec

Community

Involve residents in decisions

The idea box lets every resident suggest improvements, vote, and track progress. Top ideas can be converted to an official ballot.

  • Idea submission open to all residents
  • Vote for/against with visible score
  • Statuses: draft, published, in progress, completed, rejected
  • Convert an idea to official vote in one click

Vendor directory

Your trusted vendors, always at hand

Build a directory of verified vendors with reviews and ratings from your community.

  • Vendor profiles with contact and specialty
  • Reviews and ratings by board members
  • Verification by board or manager
  • Linked to maintenance log to track interventions

Compare

How does Kohabit compare to tools you already know?

Three honest comparisons to help you decide. Our goal: that you pick the most aligned tool with your reality, even if it's not Kohabit.

Kohabit vs Condo Manager

The Quebec challenger versus the market incumbent.

See the comparison →

Kohabit vs Upperbee

Comparison with the Quebec all-in-one accounting suite.

See the comparison →

Kohabit vs Buildium

Why a US tool is not built for a Quebec condo board.

See the comparison →

Ready to simplify your condo management?

Early access is now open. Free, hosted in Canada, no commitment.

Join Early Access