Your condo data stays in Canada
A Quebec condo board should not have to wonder if a Texas judge can read its minutes. With Kohabit, everything is hosted and operated in Canada, shielded from the US CLOUD Act, compliant with Act 25 by default.
Join early accessNo credit card. Hosted exclusively in Canada. Compliant by design.
What is digital sovereignty?
Digital sovereignty is an organization's ability to keep control of its data: where it lives, who can access it, under which laws it is protected. For a Quebec condo board, this concretely means that data (co-owner list, financial statements, votes, minutes) stays subject to Canadian and Quebec law, and to it only.
This is not abstract. It became a concrete business criterion when Act 25 came into force in September 2023, requiring a comparative analysis of the legal regime of any foreign vendor hosting personal data. In short: using a US tool to run your condo costs you regulatory work you'd skip with a Canadian tool.
The CLOUD Act explained simply
The CLOUD Act (Clarifying Lawful Overseas Use of Data Act) is a US law passed in March 2018. It allows US authorities to compel access to data held by a US company, no matter where that data is physically stored in the world.
Concrete consequence: if you use a US software (Buildium, Yardi, DoorLoop, AppFolio, etc.), even if the vendor "hosts your data in Canada", it remains legally reachable by US judicial subpoena, without you or the Quebec court being notified.
US tool
Data reachable by US authorities, regardless of storage country. No Quebec remedy.
Canadian tool (Kohabit)
Data exclusively under Canadian and Quebec law. Recourse with the Quebec CAI available.
Why a condo board is directly concerned
People often think digital sovereignty is a topic for banks or ministries. Wrong. A condo board collects exactly the most sensitive data categories per Act 25:
Personal data
Name, address, email, phone, date of birth, emergency contacts, household composition.
Financial data
Account balances, schedules, arrears, milliemes, sometimes banking details.
Legal data
Named votes, complaints, noise reports, ongoing legal matters.
Property data
Each co-owner's share, relative unit values, upcoming projects.
How Kohabit guarantees sovereignty
Kohabit was built in Quebec, operated in Canada, with no operational dependency on US vendors for your data storage.
Canadian data centers
Your data sits in Canadian data centers, operated under Canadian law.
Canadian operator
Kohabit is a Canadian company (Montreal-based). No US entity controls our operations.
End-to-end encryption
TLS 1.3 in transit, encryption at rest, encrypted backups. Nobody else reads your content.
Audit log
Every access is logged. You can prove who did what and when in case of a question.
Act 25 compliance file included
PIA, incident registry, privacy policy, PIPO appointment: ready to sign.
Full portability
You can export all your data anytime in open formats (CSV, PDF, JSON).
Kohabit vs US tools: sovereignty comparison
| Criterion | Kohabit | US tools |
|---|---|---|
| Operating entity | Canadian (Montreal) | US |
| Law applicable to data | Canadian and Quebec exclusively | US (CLOUD Act) + local |
| Physical storage | Canada, contractually guaranteed | Varies by plan, often USA |
| Act 25 comparative analysis | Not required | Mandatory per board |
| US subpoena without notice | Impossible | Possible under CLOUD Act |
| Quebec CAI remedy | Direct | Limited, vendor-dependent |
| Bilingual compliance (Act 96) | FR default, EN available | EN default, partial FR |
| Billing currency | CAD | USD (FX risk) |
Canadian and Quebec legal framework
For deeper context, here are the main legal texts applicable to a Quebec board when it comes to data.
Act 25 (Quebec, 2023)
Modernizes Quebec personal data protection. Aligns the framework with European GDPR.
Our Act 25 guide →PIPEDA (Canada, 2000)
Federal Personal Information Protection and Electronic Documents Act. Applies to Canadian companies in addition to provincial frameworks.
Quebec Civil Code
Articles on privacy protection and image rights. Applies to photographs in condo communications notably.
Act 96 (Language Charter, 2022)
Strengthens French usage in Quebec, including digital tools used by organizations.
Frequently asked questions
Going further
Your data deserves a Canadian tool
Pick simplicity: a Quebec tool, compliant by default, hosted in Canada.
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